Clauses & Terms of Registration
REGISTRATION
1. By completing and submitting this registration form, you confirm your intent to participate in the Toulouse Swing Exchange 2024.
2. By accepting these clauses and conditions, you agree to follow the instructions given by the organizing team or any other person working for the event. The organizing team reserves the right to refuse entry to anyone not adhering to the code of conduct (available here).
3. By completing and submitting this registration form, you agree to the processing of your personal data by the event's organizing team as part of the registration process, as well as the sharing of your name and email address with the association La Candela.
4. Filling out the registration form does not guarantee participation in the event. After submitting the form, you will receive a registration confirmation email, which will only be validated after the payment is received. If you do not receive your tickets after sending the payment, please contact us by email at toulouseswingexchange@gmail.com.
5. Payment for the registration must be made within a maximum of 5 days after receiving the registration confirmation email. Only payment equal to all the amounts due will validate your registration. If payment is not made within the 5-day period, your registration will automatically be canceled.
6. The number of available spots is limited and determined by the organizing team. If all spots are taken or there is a significant imbalance between leaders and followers, new registrants may be placed on the waiting list, and their registration may be declined. No payment will be requested in this case.
CANCELLATION
7. If the event has to be canceled due to French government restrictions that prevent its occurrence (such as those related to Covid-19), your registration fees will be refunded 100%. We remind you that for your transport and accommodation costs, you can take out insurance when making your reservations.
8. However, the organizing team cannot be held responsible if you are unable to attend for the following reasons: you test positive for Covid-19 before the event, a last-minute medical or professional constraint prevents you from participating, your country prohibits you from traveling to France, France prohibits your entry into its territory, etc. No refund will be possible in these cases. The tight budget of our festival leaves us no financial or time margin to absorb and manage unforeseen events that may affect participants.
9. The organizing team reserves the right to make changes to the schedule, venues, or instructors during the event. The cancellation of a music group or any other instructor cannot lead to a refund of the passes previously paid for by the participants.
10. The organizing team is in no way responsible for any problems encountered by participants due to the means of transport used to attend the event. The cancellation or delay of a flight, train, bus, or any other means of transport will not result in a refund.
11. The organizing team cannot be held responsible for any accident, loss, theft, or injury that may occur to participants during the event.
12. In case of last-minute impossibility, you may resell your pass to another person, under the following conditions:
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The pass payment has already been settled
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The purchaser has the same role as you on the dance floor.
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You send us the registration information of the purchaser.
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The purchaser has filled out and submitted the registration form in their name.
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You handle the transfer of your pass with the purchaser; we do not process any refunds on our end.
IMAGE RIGHTS
13. The organizing team reserves the right to use photographs and videos taken during the event for advertising and communication purposes. However, individuals who do not wish to grant their image rights may contact the organization at toulouseswingexchange@gmail.com to request exclusion from any media.
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LANGUAGE
14. In case of conflict in interpreting these terms and conditions, the definitive text shall be the one in the French version.